New students will be added to the Enrollment School, so that is where you will want to publish any forms that they need to fill out prior to being placed into their official school. The Enrollment School is included in the list of schools in the Share Permissions. Select the Enrollment School from the school list for those forms you would like published to incoming students.

Some forms may only be relevant to specific grade levels. Select the Student tab on the Role Sharing window to filter which students to publish the form to. Here you can choose the PowerSchool Field Conditions option, set PowerSchool Field to Grade_Level, and set which grades you wish the form to be published to.

Some other fields which will have data from the Registration Portal that may be useful for determining who to publish forms to are U_ECOLLECT_ENROLL.SCHOOLID (if School Preference is enabled), U_ECOLLECT_ENROLL.ENTRYYEAR, or EntryDate.

Form Approval

By default, Approval is not available for forms in the Enrollment School. Contact your Application Specialist if you would like to have it enabled.


It may be useful to be notified when a parent has completed all of the enrollment forms. As there are usually a number of forms that will need to be filled out for a new student, it might not make sense to turn on Notifications for every from. Your Application Specialist will provide you with an Acknowledgment of Completion form. It has the parent acknowledge that they have completed all of the other enrollment forms. This form, or something like it, may be a good candidate on which to enable Notifications.

Because all students in the Enrollment School are in the same school, regardless of the school they will be registered in when their enrollment is complete, school specific notifications cannot be used to notify only the staff at the student's destination school.