To create a new Ecollect form, click on Forms in the left navigation menu from the PowerSchool start page. Press the New Form button.
New Blank Form
This opens the New Form dialog to choose the type of form you wish to create.
Student This type of form is tied to a specific student and can therefore have elements tied to PowerSchool’s student fields. Additionally, the collaborative aspect means that all users will modify the same set of data. This student form allows for administrator approval.
Individual Response Student
Also a student-based form. However, each user has their own response data, separate from all other users. The exception is elements that are tied to PowerSchool Fields. This student form does not allow for administrator approval.
Individual Response Teacher
This type is tied to a teacher or staff record and its elements can be tied to PowerSchool’s School Staff fields. Just like with the student form types, Individual Response means each user has their own response data, separate from all other users. One possible use is a parent form for evaluating a teacher. This teacher form does not allow for administrator approval.
Collaborative – Teacher
Another teacher-based form, but all form users will modify the same set of data. This teacher form allows for administrator approval.
These forms are not tied to either teacher or student data. However, it should be noted that they are meant to gather a new response with every use, so prior response data is never populated. Also, the surveys are centered around the users themselves, so on the admin portal, they are found under the user’s own staff menu, similar to teacher forms.
Building a Form
To add elements to a new form, press the Add Element button in the left-hand navigation bar. This will open up a list of available elements. Click on an element type to add it to the bottom of your form. Elements can be dragged to another location if needed. Please see Form Elements for more information on how to use individual elements on a form.
Setting up your form to share with your end users is done through the form properties. Please see Form Properties for more details.
Be sure to save your form often when building. The form does not save automatically. The first time you save the form, you will be brought back to the My Forms tab. Your new form will be at the bottom of the list. Any subsequent form saves will not take you out of the form's edit mode.
Making a Copy
New forms can be built by starting with a copy of an existing form.
The first step is to export the original form. Open the original form in edit mode. Click the arrow next to the Save Form button. Choose 'Export Form'. This will download a .form file.
The next step is to import the exported file. Return to the Forms page. Click the New Form button and select the Import tab.
Select the exported .form file.
Your form will open in edit mode. Make changes to the form's Title and/or Category so that you can identify it as your copy. Press Save Form. You will be brought back to the My Forms tab. Your copy will be at the bottom of the list. Any subsequent form saves will not take you out of the form's edit mode.